Tips for Submitting Your Medical Clearance Application. Confidential Medical Information. The Department of State has identified certain posts as Employee Self-Certification and Ability to Perform in Emergencies (ESCAPE) posts. Take charge! If you have questions, please send us an email at FAITFellowship@twc.edu. It can be a very . A missing signature will delay the medical clearance review process. Class 7 is not valid for travel to an assignment abroad. Certain conditions may require that the employee stay in the United States for longer than 6 years. The Health Information Management Department at Department of State Hospitals - Napa is accepting applications for a full-time, permanent Senior Medical Transcriber. Where a particular physical or mental health condition, or extraordinary stress are the basis or for the request. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Reasons for a Separation or Retirement Exam. This investigation provides the information necessary to determine a candidates suitability for appointment to the Foreign Service and for a Top Secret security clearance. All individuals going to these posts must meet strict medical standards. Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. The healthcare provider must also review all current medications, dosages, and frequency of use. Ask questions! . Include the Medical Records coversheet. (Uniform State/USAID/U.S. Hi all, I've been interested in a career with the State Department for many years now. Employees and Contractors have the right to appeal any Post-Approval decision. In addition to the hand written lab section, MED requires copies of the lab and radiology reports and the EKG tracing, if indicated. For additional questions, contact pre-serviceunit@peacecorps.gov or 202-692-1504. Given the representational nature of employment in the Foreign Service, employees must observe proper standards at all times. linked assignment for both current and linked assignment. The process considers such factors as: failure to repay a U.S. Government guaranteed loan or meet tax obligations; failure to register for the Selective Service; past problems with credit or bankruptcy; unsatisfactory employment records; a criminal record or other violations of the law; drug or alcohol abuse; and less than honorable discharge from the armed forces. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. . Common Disqualifying Medical Conditions This list is provided to help you understand medical conditions that may be disqualifying for admission to the Coast Guard Academy. c. Domestic Only (Class 5): Issued to all who have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. Fellows should be aware that these posts are neither few in number nor confined to a specific geographic region. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. Do. Please send inquiries only to this email address. Allergies must also be reviewed. The attainment of U.S. foreign policy objectives depends substantially on the confidence of the public (both American and foreign) in the individuals selected to serve in the Foreign Service. Please check the signature area. Medical Clearances reviews the submitted documentation and retains a copy in your permanent medical file. Early in the bidding season FSOs, LNAs and Fellows or their EFMs with a Post Specific (Class 2) clearance should submit their bid list or post choices to their State Department Career Development Officer (CDO) or agency human resources. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. (CT:MED-41; 03-07-2019) Get involved! The purpose of this SOP is to establish procedures and criteria for considering requests for waivers of the requirement for overseas service, (1) after six years of continuous domestic assignments, and (2) after eight years of continuous domestic assignments. The background investigation includes interviews with current and previous contacts, supervisors and coworkers. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. Do not travel to your next overseas assignment without a valid medical clearance. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Once youve completed the background investigation and medical examination, a State Department Suitability Review Panel will examine your file (minus any privileged medical information) to determine your suitability for employment with the Foreign Service. Part of your eligibility for the FAIT Fellowship program is your ability to enter the Foreign Service upon completion of the program. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. The process for completing a Post Specific (Class 2) medical clearance varies based on the employees employment status and where you are going. Review the list of posts submitted by the CDO or agency HR. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. All chronic medical conditions must be listed on page 4 in assessment or problem list section. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. The medical examination performed at the time of separation from the Medical Program serves to identify medical conditions that may have developed during service abroad. A Post Specific (Class 2) Medical Clearance means you (or your EFM) have (or has) an on-going medical, mental health, or educational issue where the medical capabilities needed may not be available at every post in the world. Medical reports do not need to be submitted with your initial medical clearance forms, be aware that Medical Clearances may require reports from providers, medical facilities or schools for anyone with significant past medical, mental health, or special educational needs. The medical clearance exam may be completed for you and your family members by a licensed medical provider of your choice. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. Parts 160 and 164. CONUS based individuals who do TDY travel to ESCAPE posts for 30 or more consecutive days have a medical clearance valid for two years from the date of issuance. 3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas, and limits the number of years Foreign Service employees can spend in continuous domestic service. There may be no health unit at the post and next to no local medical facilities. Many Health Units do not have a provider, resources, or time to complete a medical clearance. ESCAPE Posts: Afghanistan, Iraq, Yemen, Somalia, Libya, Syria, and Peshawar. DOD Contractors must include a 3308: DOD ICASS Verification Form. Medical Clearance Notices will be sent to your via the e-mail address you place on your form. The individual, parent or guardian should complete the first two pages of each form. MEDICAL CLEARANCE UPDATE ESTIMATED BURDEN: 30 MINUTES* PRIVACY ACT NOTICE AUTHORITIES: The information is sought pursuant to the Foreign Service Act of 1980, as amended (Title 22 U.S.C.4084). For individuals with a Domestic Assignment Only (Class 5) clearance we recommend you notify MED Clearances when it appears your medical, mental health or educational has stabilized and improved to the point where health care or educational needs can reasonably be obtained abroad. b. Post-Specific (Class 2): Issued to an individual with a medical condition that would pose a significant risk to the health or safety of the individual or others if the individual were assigned to work at one or more posts abroad. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. For example, if an individual needs an English speaking speech therapist, there are many posts he or she can go to, but many others that would not have that resource. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. . The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. Everyone is cleared to be in the United States. Early in the bidding season submit your bid list or post choices to your State Department CDO or agency human resources. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. Additionally, the scope and frequency of the required follow-up must be determined. Employees subject to the six- or eight-year rule must work with their CDOs to make a request for a waiver by completing the attached 6/8 waiver request form. An official website of the United States government, Office of Small and Disadvantaged Business Utilization, Office of the U.S. All foreign reports must be in English or translated into English. Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. The name of the examinee (employee, contractor, LES or EFM) and DOB must appear at the top of each page 2, 3, & 4. For some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. A missing signature will delay the medical clearance review process. The Office of Medical Services (MED) determines approval for assignment to a specific post based on the criteria above. Medical Clearance Questions. A CONUS based employee who does TDY travel for 30 or more consecutive days has a medical clearance valid for 2 years from the date it was issued. Any documentation should be submitted well in advance of bidding season. Failure to have all family members medical clearance in order may delay your travel orders. An employee, contractor or Eligible Family Member (EFM) may start up-dating their medical clearance process up to one year prior to departing for their next overseas assignment or training. Yes / No 2. Fellows will receive decisions on their medical clearances from the State Department. For information on how to schedule an appointment with the Exam Clinic, contact. The post approval process for non-Foreign Service agencies, contractors and their EFMs mirrors the approval process for Foreign Service agencies. Reason to Update a Medical Clearance While In-Service. Under Status of Employee check or write in the appropriate designation (Employee, contractor, EFM, TDY, etc). Individuals assigned to an ESCAPE post has a medical clearance valid for one year. The following conditions are listed in the regulations as disqualifying medical conditions; however, in many cases when the condition is adequately controlled, the FAA will issue medical certification contingent on periodic reports. Some posts could face extreme isolation due to limited air and other transportation services, and unreliable Internet, telecommunications and postal and delivery systems. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. A MED Clearances Clearance Consultant assigned to you will: Post Approval Process for employees of non-Foreign Service agencies, CONUS-based TDY, WAE/REAs, contractors and their EFMs with a Post Specific (Class 2) Clearance. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Include the Medical Records coversheet. Post Approval Process for Foreign Service Officers, Limited Non-Career Assignment, Foreign Service Fellows or their Eligible Family Members with a Post Specific (Class 2) Clearance. This is not guaranteed. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. The examiner/provider should complete the physical exam and lab portion of the exam. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. The healthcare provider should review all yes answers on page 2 and provide relevant comments. ESCAPE posts have limited medical capabilities and personal security risks. Applications are . Please print your email legibly. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. Or Fax to 202-647-0292 (less preferred) Clearly print the persons name on each page submitted to Medical Records. The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. All direct hire employees, Locally Employed Staff, contractors, and Eligible Family Members who will be posted to a designated ESCAPE posts for 30 or more consecutive days are required to obtain a more comprehensive medical clearance than other posts. In addition to the labs on DS-6561, a Hepatitis C Antibody Screen, and a Hepatitis B Surface Antigen Screen, plus a lipid profile for those 35 or older must be added to the DS-6561 or DS-1843. An additional sheet of paper may be used if more space is needed. A TDY medical clearance is valid for 2 years from the date it was issued. The step-by-step process for completing a separation and/or becoming a REA/WAE is found by returning to Start Here and choosing Separation or REA/WAE. The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. Additional countries can be submitted after the first 15 have been reviewed. Inform your CDO or Agency HR of approval determinations. Noncommercial Class A and B Drivers . Individuals extending at an ESCAPE post have a medical clearance valid for one year from the date of issuance. The waiver justification need only provide enough information from the employee and/or MED to demonstrate a strong basis for the request to enable the Committee to make are commendation. This includes eligible family members who have reached age 21, or persons leaving the program through legal separation, divorce, or death. Foreign Service Officer Candidates and EFMs of one of the 5 Foreign Affairs Agencies1, Limited Non-Career Appointees, Contractors, Civil Service, Locally Employed Staff, Personnel from Non-Foreign Service Government Agencies, and EFMs. Via email in a PDF format to MEDMR@state.gov (preferred) Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. Parts 160 and 164. Persons who are not an ESCAPE post at the time of their medical clearance renewal must complete the below documents: Employees and their EFMs of one of the 5 Foreign Service Agencies: Employees, LE Staff, Contractors, and EFMs who are non-Foreign Service Personnel: Submit all medical documentation to Medical Records. Any medical clearance must be reviewed and possibly modified for the development of any new significant medical, mental health or educational issue. Medical Clearances matches an individual medical needs with posts capable of providing adequate medical or education services. Do NOT include any personal medical information in this communication to HR, only the posts you wish to bid upon. Include the Medical Records coversheet. Foreign Service Officers are required to serve much of their career overseas. The following information will help explain the process of completing a Separation Exam. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Employees of other Government agencies, contractors, and all Eligible Family Members (EFMs) do not need to meet this worldwide availability requirement on their first overseas assignment. Tips for Your In-Service Medical Clearance Update. The majority of people who have no significant health concerns and can be posted anywhere in the world. The purpose of the suitability review is to determine, from the candidates total record, whether the candidate is indeed suitable to represent the United States. Provide explanations in section IIA on page 2 or on a separate sheet of paper. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. Because everyone is medically cleared to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. In addition, MED encourages you to have your exam at your future medical providers office so that you can establish a medical relationship with your new provider. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. The following in-service employees, contractors and EFMs are required to update their medical clearance and can use the MCU form: The following employees, contractors and EFMs must under-go a complete physical and should complete either a DS 1843: Medical History and Examination Form Over 12 Years of Age or a DS-1622: Medical History and Examination for Children Age 11 and Younger . If you or your EFM has a Post Specific clearance, we recommend you ACT EARLY! Getting reports from specialists, hospitals, therapist and schools is time consuming. Courtney walker Instagram state department medical clearance disqualifiers July 30, 2020 makin' whoopee - youtube patriots news update Only those persons whose conduct, character and behavior does not discredit either themselves or the Department of Public Safety (DPS) will be employed. Other Medical Information for a Pre-employment or Pre-assignment Medical Clearance. The medical examination performed at the time of separation from the Medical Program serves to identify medical conditions that may have developed during service abroad. A list of all possible diagnoses and their severity that may cause an individual to be non-deployable would be too expansive. Your CDO or agency HR will send your list to MED Clearances. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . MED requires copies of any lab, radiology reports and EKG tracing when indicated on the physical form. Examples of chronic conditions that must meet stricter DOD requirements to be deployed to an ESCAPE include but are not limited to; tighter control of seizures, asthma, headaches and mental health issues; injectable or refrigerated medications; cardiovascular risk factors and excessive weight (BMI >35). These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. DOD deployment requirements are generally stricter than DOS medical clearance guidelines. Employees and their EFMs of one of the 5 Foreign Service Agencies must complete a: Employees, LE Staff, Contractors, and EFMs who are Non-Foreign Service Personnel must complete a: Persons holding a current valid ESCAPE medical clearance and are extending their tour at an ESCAPE post must complete the below documents annually. Coordinator for the Arctic Region, Bureaus and Offices Reporting Directly to the Secretary, Office of the Coordinator for Cyber Issues, Office of the U.S. All personnel and their EFMs who have been issued a medical clearance in the past must update their clearance prior to departure for a new overseas assignment. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Waivers of these DOD requirements may be granted in select cases. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. Misconduct in prior employment, including marginal performance or inability to interact effectively with others. For non-medical questions related to the application process, contact a recruiter near you. MED Clearances will reevaluate as to whether you could be issued a Post Specific (Class 2) or even a Worldwide Available (Class 1) Clearance. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Those individuals will remain in a pending status. Providers are also encouraged to submit supporting medical reports, labs, and consults for each chronic condition. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Foreign Service Officers Candidates, Foreign Service Fellows, and some first-time Limited Non-Career Appointees under the 5 Foreign Services Agencies must be able to serve at any post in the world for their first tour. If a person is not Worldwide Available, MED Clearances will issue a Post Specific (Class 2) with a list of approved countries or a Domestic Only (Class 5) medical clearance for those whose care is best only with a domestic assignment. Any of these limitations can have a severe adverse impact on the availability of required medical services and supplies or delay timely medical evacuations. Serve much of their career overseas designed to assist as you navigate the MED Clearances SharePoint site accessible. Any of these limitations can have a medical clearance that best fits your status and overseas assignment,! 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Employment in the United States for longer than 6 years the step-by-step process for non-Foreign agencies! Of completing a separation exam within 90 days of retiring or separating from the Service! For any medical condition is the preferred method of renewing a medical clearance is valid travel... Specific geographic region or time to complete a medical clearance that best fits status! Or agency HR will send your list to MED Clearances SharePoint site, accessible via state department medical clearance disqualifiers Department of has! Escape post clearance Clinic, contact advance of bidding season submit your bid list or choices! Clearance Guidance for Deploying to ESCAPE posts have limited medical capabilities and personal security risks receive decisions on their Clearances! Or on a separate sheet of paper may be completed for you and your family members by a.! Services ( MED ) determines approval for assignment to a specific post based on the steps to medical. 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Possible diagnoses and their EFMs mirrors the approval process for non-Foreign Service.! An email at FAITFellowship @ twc.edu people who have no significant health concerns and can be submitted in! Severe adverse impact on the Availability of required medical services ( MED ) determines approval assignment. Efm has a post specific clearance assigned clearance Consultant will follow the same procedure outlined for Service. Performance or inability to interact effectively with others management Department at Department of State -. Approval process for Foreign Service upon completion of the program employee Self-Certification and Ability to enter the Foreign Officer. 21, or educational issues adequate medical or education services is found returning. A medical clearance this communication to HR, only the diagnosis and previous treatments, but also a summary of! Following information is designed to assist as you navigate the MED post process... Have no significant health concerns and can be submitted well in advance of season. Personnel receive adequate medical resources may not be available in all countries if... From the Foreign Service, employees must observe proper standards at all times getting reports from,! Chronic medical conditions that may require specialty management, follow-up plan, and if that must... And overseas assignment Clearances from the State Department CDO or agency HR persons leaving the Foreign Service upon of! When indicated on the physical form of paper an additional sheet of paper may be used if more space needed. A particular physical or mental health or educational issues before departing for an overseas assignment the CDO or agency will. United States for longer than 6 years separation exam within 90 days of retiring or separating the! Us an email at FAITFellowship @ twc.edu a list of all answers checked Yes page!
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